Terms and Conditions
at The Gathering
August 17 – 26, 2018
We know that a page full of terms and conditions looks scary, but please take the time to read through them. They have been created to make sure you know the nature of the event, and to make sure everyone has a good time. Thank you for your patience, and your interest in GNI!
GNI RULES for NAKED CAMP at THE GATHERING
This is a NUDE EVENT for men aged 21 and over. Clothing is permitted only for medical conditions, inclement weather, and as a costume for stage performers and theme parties. If you are a first time attendee, you can participate in our clothing-optional weekend; clothing is permitted ONLY during Early Arrival (for 2018, from arrival on Friday, August 17 until 5 pm on Sunday, August 19th).
Cameras can be used only in photo approved zones. Always ask permission before you take anybody’s photo to avoid problems. DO NOT take photos of anyone with a red dot/card (no photo) name badge.
In the same spirit, red dot/card wearers may not participate in any high profile contests, shows or activities that attract photographers where cameras may be used.
The use of video cameras is PROHIBITED. Violators may be expelled from the camp without refund.
Your name badge must be with you at all times and must be worn at all meals.
Always sit on a towel.
No indoor smoking. Please dispose of all cigarettes properly.
No littering. Please use the receptacles provided for both trash and recycling.
No open displays of sexual activity on the “near” side of the lake.
No nudity on buses, within sight of camp boundaries, or off-premise.
No illegal substances, drugs, firearms or weapons of any kind on the campgrounds. Authorities may be notified and violators expelled from camp without refund. This is a Drug-Free event.
No fires except in designated campfire areas.
PAYMENT & CONFIRMATION
The entire cost of The Gathering and bus transportation is payable in full at time of registration. You can pay by credit card (Visa, MasterCard, American Express, and Discover), check, or money order in US funds. Sorry, payment plans are not available.
Each applicant – including couples – must submit a separate registration form.
Confirmation documents will be uploaded to your profile in the online Member Directory. Instructions to retrieve them will be provided by e-mail. Please make sure your e-mail is configured to receive communications from gaynaturists.org and firstname.lastname@example.org. Check your spam or junk mail file for missing e-mail from GNI.
If you request and pay the $53 cancellation guarantee fee when you register, and are unable to attend The Gathering for any reason, you may cancel your registration until August 1 at no further cost. Consider purchasing the Cancellation Guarantee if you have any concerns about attendance at the time your register, as it cannot be purchased separately.
Cancellation requests received on or before July 15, by anybody who has not paid the cancellation guarantee at time of registration, will be honored less an $119 fee.
Cancellation requests received after July 15 will be refunded per the following schedule:
on or before July 15: $119 cancellation fee
July 16 – August 1: 50% penalty (less $119 cancellation fee)
After Aug 1: No refund
WHAT WE REFUND:
GNI will refund the cost of The Gathering, donations, linen rental fee, bus transportation fee(s), day extension(s), and off camp excursions (whitewater rafting, New York tour).
WHAT WE DO NOT REFUND:
Membership fees, cancellation guarantee, credit card processing fees, and à la carte mailing fees.
The total amount refunded will be based on whether or not the cancellation guarantee was taken at the time of registration. For refunds requested that have not been secured by the cancellation guarantee, they will be calculated based on the refund policy rates listed above.
Credit card refunds will be processed within 10-business days from the date of the request. Check and money order refunds will be processed within 30 days from the date of the request. All refund requests must be made in writing to the GNI Business Office by e-mail, post, or fax. We cannot transfer fees paid to a future year or to another person.
Any member who submits a check for annual dues or The Gathering, that is returned for NSF will be assessed a $45 service charge from GNI, and money owed as a result of an NSF check or credit card charge-back may result in suspension of membership until payment has been made.
CHECK IN / CHECK OUT POLICY
Check out time any day of the week is 11:00 am. Attendees who will be departing any day of the week other than ending Sunday will be required to officially check out at the Front Gate by 11:00 am on the day they are scheduled to leave camp. Those who stay beyond the checkout time of 11:00 am will be charged for an extra day at the published rate. Those who don’t check out at the Front Gate will be charged through ending Sunday. By registering for The Gathering, you agree to abide by GNI’s check out policy and authorize transactions to your credit card should the need to collect additional fees arise.
You agree to keep a valid credit card on file with GNI.
You agree to authorize your credit card to be charged if you stay beyond your checkout time.
GNI PHOTO POLICY
Please respect and abide by these rules, question those who may be misinformed, and, if you cannot resolve an issue, contact a Board or Staff member immediately.
Those wishing to not be photographed must indicate so on their registration form. They will be issued a GNI Name Badge that is red, contained in a red holder, or be affixed with a red dot or red stripe (a “Red Tagged Badge”).
Photo or videographers must be mindful of members wearing Red Tagged Badges. You may not take their photo without their permission.
Photo or videographers must also be mindful of “No Photo” zones that may be posted in certain areas or at certain activities. Taking photos or videos of people in that area is not permitted.
Except during certain sanctioned photo opportunities,taking of photos or videos are prohibited at all times in the Dance Club.
Red Tagged Badge wearers may not participate in any high-profile contests, shows or activities where the primary activity involves being seen by others in such a way that it is impossible to segregate themselves from non-red-tagged badge wearers (e.g., on stage). If a Red Tagged Badge wearer does participate in such a contest or show, they are giving tacit approval to be photographed.
For smaller events and activities, especially those organized around photography, the organizer or facilitator may establish rules specific to that event or activity. Red Tagged Badge wearers should notify the organizer of their Red Tagged status so that they may inform the other participants and ensure that the rules are understood. In any case, it is strongly suggested that photographers proactively seek the consent of participants, regardless of Red Tagged Badge status.
Anyone willfully and knowingly violating this policy may be expelled from the event without refund.
ACTS OF WAR AND NATURAL DISASTERS
In the event The Gathering is cancelled, postponed or cannot be held due to acts of war, natural disaster, hurricanes, floods or other weather emergencies, public unrest, terrorism, or other causes beyond the reasonable control of GNI, GNI shall not be obligated to refund any Gathering registration fees, either in full or in part, unless approved on a case-by-case basis by the Board of Directors of GNI. It is your responsibility to protect your travel investment; thus, we recommend you purchase travel insurance from an authorized agent.
Please arrive at or after the check-in time found on your FRONT GATE PASS. The gate will otherwise be closed and monitored by security. There will be no check-in between the hours of 11 pm and 7 am.
WiFi access is available in limited areas, although the network is unsecured. Information sent to or from your device can be captured by anyone else with a wireless device and appropriate software, within the range of the access point. We cannot provide technical assistance and are unable guarantee a wireless connection.
The Gathering site takes place in the Pocono Mountains of Eastern Pennsylvania. Evenings can be cool, and it may even rain, so plan accordingly. Forecasts will be posted daily on the information board by the camp’s main office.
CASH, VALUABLES, and SECURITY
Registration fees cover all your expenses for the week. There is no need to bring large sums of cash, although you may want to shop at the GNI Craft Fair or purchase something at the Naturist Action Committee (NAC) auction. Credit cards are accepted at the GNI store and auction. Please leave valuables at home as we do not provide a safe, locked room, or secure area. You can, however, purchase a portable safe at a nearby office supply store and keep it with you in your cabin. You are responsible for your own security.
I have read, understand and AGREE to all of GNI's published Terms & Conditions to register for the GNI Gathering.